Free CSV template

Business expense tracker for transactions and recurring company costs

Record every business expense in one consistent table, maintain a recurring-cost register, preserve receipt references, reconcile bank and card activity, and prepare reliable category totals for a monthly review.

Download the CSV templateView the recurring-expense tracker

What the template includes

Date
Vendor
Description
Amount
Currency
Category
Payment account
Receipt or invoice
Recurring?
Notes

How to use it

  1. 1Open the CSV in Excel, Google Sheets, or Numbers and replace the example transactions.
  2. 2Record one row for every bank, card, cash, or reimbursement expense.
  3. 3Use consistent categories and keep the receipt or invoice reference with each entry.
  4. 4Reconcile the tracker with each account, then review category totals every month.

Useful for

Weekly transaction recordingMonthly expense reviewsCompany subscription and renewal auditsAccountant handoff preparation
Explore monthly management reportingLearn how to track small-business expenses

From records to decisions

Turn the completed tracker into a monthly management report

Reconcile the transactions, summarize material movements, calculate ratios from matching periods, preserve evidence, and assign actions with owners and deadlines.

Review recurring company costsUse the reporting workflowCalculate the expense ratioExplore automated reporting

Frequently asked questions

Can I use this expense tracker in Excel or Google Sheets?

Yes. Download the CSV and open or import it in Excel, Google Sheets, Numbers, or another spreadsheet application.

What business expenses should I enter?

Record every business outflow from bank accounts, cards, cash, payment platforms, and employee reimbursements. Identify transfers separately so they are not counted twice.

Does this replace accounting software?

No. This tracker is a practical recording and management-review tool. Use accounting software and a qualified adviser for bookkeeping, tax, payroll, and statutory reporting requirements.

Can this track recurring expenses for a company?

Yes. The page includes a separate recurring-cost register for the vendor, owner, billing frequency, renewal date, cancellation window, seats, utilization, and normalized monthly cost of each subscription or contract.

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